It is very common for a new software selection to be determined by a scoring system. I am sure most of you have seen this. The selection team identifies the various considerations and assigns them a weight. Then, usually through demonstrations, the team assingns a ranking to each of the considerations It might look something like this:
This was actually an RFI scoring matrix we used to whittle down vendors. An actual PACS scoring matrix should be much more complex. But, you get the idea. Yes, we did choose Amicas and we are very happy with the decision.
The best thing about this approach is that it makes the selection more objective. Approving bodies like executive teams and boards love that.
But, I often find that this kind of scoring system can fail a selection team. I frequently see these scores end up to be within a couple of percent of each other. Because the process of weighting is based upon gut, they really present subjective results in an objective looking way.
In my mind the ideal selection chooses the least expensive option that meets all of the critical capabilities. That is, I think price should be balanced against the feature function scores.
It is common in ERP selections to see vendors chosen based upon bells and whistles that will never be implemented. Remember, we use less than half of the features of the software that we buy. Be sure not to make your purchase decision based upon those unused features. Especially if you are paying good money.
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